Audit Division

Audit Summary

 

Department of Business and Industry

State Dairy Commission

LA02-13

 

Results in Brief

 

           The State Diary Commissionís audit and investigative activities did not always comply with its standards for monitoring the dairy industry.  Staff did not always follow audit manual guidance for planning, supervising, and documenting audit work performed.  In addition, staff investigators did not routinely document key activities during their investigations.  As a result, the Commission does not have adequate assurance its monitoring efforts achieve the intended purpose.  Furthermore, penalties for late payment of dairy assessments were not always collected as required.  While audit and investigative functions need strengthening, management is taking steps to better manage the Commissionís operations.

 

Principal Findings

 

                Auditors did not always document key decisions when planning audit work.  Although the Commissionís policies and procedures emphasize the importance of planning, audit staff did not document their planning efforts in the 25 audits we reviewed. (page 7) 

 

                Supervisors did not review audit work timely and adequately monitor the hours staff spent on each audit.  In 20 of 25 audits tested, supervisors did not review audit work until after the audit was completed and the results were reported.  In addition, audit staff understated the time they spent working on audits by 45%. (page 7) 

 

                Audit staff did not adequately document the work they performed.  Although staff documented violations they found, audit manual guidance was not always followed for documenting audit procedures performed.  For instance, only 3 of 25 audits contained a description of the procedures performed during the audit. (page 8)  

 

                Investigations performed as part of the Commissionís regulatory activities are not adequately documented.  Investigators record the number of investigations performed daily, but detailed information such as establishments visited, procedures performed, and results of each investigation are not maintained.  As a result, management lacks information to monitor investigative activities. (page 10)

 

                The Commission did not collect a late fee in 19 of 27 instances where amounts were due.  Although only $700 went uncollected for the 6 months we reviewed, regulation is inconsistent when late fees are not enforced equally. (page 11)

                Management is taking steps to improve operations.  Accomplishments include developing a strategic plan, downsizing the agency to improve efficiency, and protecting Nevadaís farms and producers from unfair pricing policies. (page 12)

 

 


Department of Business and Industry

State Dairy Commission

 

Agency Response

to Audit Recommendations

 

Recommendation

Number

 

Accepted

 

Rejected

 

 

 

 

 

1

Document key audit activities such as planning audits, performing audit work, and following up on audit recommendations

X

 

 

 

 

 

 

 

2

Review audit work timely and ensure staff accurately report the time they spend on each audit

X

 

 

 

 

 

 

 

3

Revise policies and procedures to ensure adequate documentation of investigative activities

X

 

 

 

 

 

 

 

4

Develop policies and procedures for recording and resolving complaints

X

 

 

 

 

 

 

 

5

Establish policies and procedures to ensure late fees are collected as required by statute

X

 

 

 

 

 

 

 

 

      TOTALS

5

 

0